Viewing and Editing Document Properties

Viewing and Editing Document Properties

Viewing and Editing Document Properties

With the Properties command, you can view the properties of documents. You can view standard data and add your own metadata to a document.

To View or Edit Properties:

  1. Choose File | Properties to open the Document Properties dialog box. This dialog box contains the following tabs: General, Statistics, Summary, and Custom.
  2. Click a tab to display its options. Use the procedures later in this section to edit the options, where applicable, then click OK to implement the settings.

The document must be saved for some of its properties to be displayed.

Choosing a Property

To view or customize a property, select a tab in the dialog box.

The creation time can be different on the General and Statistics tabs. The Statistics tabs displays the date and time the document was created as a new document. The General tab displays the time it was first saved.

  • General: Describes general information about a saved document, such as type, location, size, attributes, when it was created, and when it was last modified.
  • Statistics: Displays when the document was created and when it was last modified. It also shows the last time the document was printed, the name of the person it was last saved by, the number of revisions, and the total editing time. The Statistics box contains information about the document and the objects contained in it.
  • Summary: Lets you customize information about the document. You can enter a title, subject, author, manager, and company. In the Category and Keyword boxes, you can type data to categorize the document. The Comments box lets you type comments about the document.

  • Custom: Lets you add custom data to the document. You can choose names and data types for these entries, as described next.

To Enter Custom Data:

  1. Choose a name from the list for the data entry, or to create a new data name, type a name in the Name text box.
  2. Choose a data type from the Type menu. You can choose Text, Date, Number, or Yes or No. Then, depending on the type, enter a value in the Value box:
    • For Text, type any text value.
    • For Date, type a date from 1/1/1601 through 12/31/9999.
    • For Number, type a numeric value.
    • For Yes or No, click Yes or No.
  3. Click Add to add the data entry to the Properties box.

To Modify a Data Entry:

Click the entry in the Properties box, then change the type or value. You cannot change the name of the entry. Click Modify to apply the change.

To Delete a Data Entry:

Select the entry in the Properties box and then click Delete.

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